The John Stewart Company

  • Administrative Assistant - Foothill Family Apartments

    Job Locations US-CA-Oakland
    Job ID
    2018-1498
    Location Name
    Foothill Family Apartments
    # of Openings
    1
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
  • Overview

    COMPANY SUMMARY:

    The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to  enrich the lives of our residents and employees, while delivering our services costeffectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

     

     

    SUMMARY OF THE POSITION:

    Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.

    Responsibilities

    • Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
    • Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
    • Receive and prepare work orders and work order history files.
    • Operate the computer with Boston Post, property management software or relevant waiting list programs.
    • Create and update spreadsheets, fliers, reports and other documents as requested.
    • Manage schedules such as set up appointments and reminders.
    • Complete data entry and projects in a timely and accurate manner.

     

    Qualifications

    • Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
    • Ability to read, write and excellent communicate skills in English.
    • A minimum of 2 years of administrative assistance experience.
    • Professional demeanor with the ability to adapt to last-minute changes.
    •  Highly organized with the ability to prioritize to meet deadlines.

     

    Equal Opportunity Employer

    The John Stewart Company (“JSCo”) provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.
    San Francisco ONLY: JSCo will consider qualified applicants with a criminal history pursuant to San Francisco’s Fair Chance Ordinance. Oakland ONLY: Section 3 candidates will be given priority at Section 3 properties. Los Angeles City ONLY: JSCo will consider applicants with a criminal history in compliance with the Los Angeles City Fair Chance Ordinance.

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