COMPANY SUMMARY:

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

 

SUMMARY OF THE POSITION:

Under the direction of the Real Estate Financial Manager, this position primarily supports accounting processes. The Staff Accountant participates in the deposit of receivables, collections, maintenance of property management systems used by all staff, and the maintenance and access of accounting records. Work will be performed in a collaborative environment, with many functions cross-trained and shared among the Staff Accountant and Associate Real Estate Analyst in the Presidio Residences office.

 

The Staff Accountant collects receivables due from delinquent accounts, processes deposits at move-in and deposit statements at move-out, produces reports, performs reconciliations on receivables and participates in the maintenance and access of accounting records. This position also supports accounting personnel at the corporate office in completing monthly financial reports.

This position requires a competent command of spreadsheet software (Excel) to satisfactorily perform required duties. Additionally, experience working with an industry-specific software platform (Yardi or other property management software preferred) a plus. An ability to work within a team structure is essential in order to meet the deadlines and coordinate with other Trust/JSCo personnel. All lob functions must be completed in full and on time according to the monthly accounting schedule of tasks completed by the Real Estate Financial Manager.

 

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Processes
• Process deposits daily of all monies collected in OTCnet, Pay.gov, Voyager, or other system in use as assigned; reconcile deposit totals and communicate any discrepancies as appropriate.
• Process move-outs and any other deposit refunds through Voyager.
• Review all delinquent accounts and resident receivables, and determine necessary course of action to collect outstanding balances with support from the Associate Real Estate Analyst and in consultation with the Real Estate Financial Manager.
• Maintain and send necessary documents to and work with accounting personnel at corporate office to support completion of monthly financial report.
• Produce accurate and timely reviews and reports, including but not limited to, month close, move-outs, delinquency, parking and late fee.
• Complete monthly reconciliations with Trust. Report any missing deposits to Trust Accounting Staff, JSCo's Corporate Accountant and Real Estate Financial Manager.

Accounting Records
• File accounting records produced by you in the designated Presidio Residences filing system.
Communication and Relationships
• Effectively and professionally interact and communicate with manager, other employees, vendors, residents, senior staff, owners and clients.
• Exercise common sense, good judgment, consistency and self-control in day-to-day contact with residents and in other business-related matters.
• Assist fellow staff with accounting processes, as needed. Post correction, if needed. Teach fellow staff to post corrections, if appropriate.
• Communicate all problems to Real Estate Financial Manager if assistance in resolution is needed or it is appropriate to keep Real Estate Financial Manager up-to-date.

OTHER JOB FUNCTIONS
• Order, distribute and document petty cash according to company policies.
• Adhere to all accounting and reporting procedures required by JSCO.
• Complete special projects as assigned by the Real Estate Financial Manager.
• Always work to improve accounting process efficiency and effectiveness. Make suggestions to Real Estate Financial Manager to improve processes outside of your purview.
• Attend training and seminars to keep up to date on trends and changing conditions, as requested and/or required by the Real Estate Financial Manager.
• Keep own work area and help maintain all common work areas in a clean and well-organized manner.
• Support marketing and leasing efforts when needed.

 

To perform this job successfully, an individual must be able to perform each primary job function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILL

Accounting Principles — Ability to create and maintain supporting audit records in organized manner. Ability to reconcile cash reports.

Mathematical Skills — Ability to add, subtract, multiply, and divide, using whole numbers, fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to read and understand basic financial statements.

Problem Sensitivity/ Deductive Reasoning — Ability to tell when something is wrong or is likely to go wrong and then apply general rules to specific problems to produce answers that make sense. Apply good judgment, analytical thinking, and technical skills to assure best quality financial reports.

Written Comprehension and Expression — Ability to read, understand and communicate information and ideas in writing so others will understand. Ability to translate financial information to non-financial staff members, when necessary.

Oral Comprehension and Expression — Ability to listen to, understand and speak so others can understand ideas and information presented verbally.

KNOWLEDGE

Policies and Regulations — Knowledge of company policies, federal, state and local laws, government regulations and agency rules that pertain to accounting practices.

Management of Financial Resources — Knowledge of banking, understanding financial reports and the ability to use mathematics to solve problems.

EXPERIENCE

• Demonstrated experience in problem identification, analysis, recommendation of options and development of logical and workable solutions.
• Ability to work independently and contribute to the team's success.
• Demonstrated ability to handle a large number of projects at once and shifting priorities in a fast paced environment.
• Demonstrated ability to adapt and function in a diverse environment.
• Demonstrated knowledge of Microsoft Office programs including Word, Excel and Outlook are essential. Knowledge of Access and an industry-specific software platform (Yard' or other property management software preferred) a plus.

EDUCATION

Bachelors of Arts or Science with accounting, business or economics major or equivalent experience.

WORKING CONDITIONS/ PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Environment/ Requirements

• This position deals with outside personnel such as residents and client representatives on a regular basis with contact in various forms such as phone and email.
• The location of the position is 222 Halleck Street, San Francisco, CA.
• It is necessary to be able to sit and use a computer for many hours daily.
• It is necessary to adapt to a changing environment.
• It is necessary to be able to lift 20 lbs and to bend or kneel to file in drawers.

 Benefits for Employees who work 30+ hours/week -

• Medical, dental and vision care; preventative medical care paid at 100%.
• Vacation leave of up to ten days per year in the first year.
• Up to 72 hours of sick time per year.
• Flexible Spending Accounts for Health Care and Dependent Care.
• Company paid Life AD&D Long Term Disability.
• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $50 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).

 

Benefits for Employees who work less than 30 hours/week - 

• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $50 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)
• Up to 72 hours of sick time per year.

The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California.  The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information.  Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here.  Please review this Notice at your convenience.